EXAMS

It is the aim of De Aston School to make the exam process as stress-free and successful for all students as possible. Exams are a very important part of secondary school life at De Aston School. We hope that this area of the school website provides you with all the information you need. The links will assist you with dates and times for exams as well as results and results days, rules and regulations and frequently asked questions. Exam timetables will be posted on this page at key times of the year well in advance of the exams. 

 

For parents often your only experience, and consequently understanding, of exams comes from your own time at school! In some respects, the process is the same as it ever was and in others it might be remarkably different. Certainly both exams and exam delivery are undergoing major changes as you will be aware from the press and national news stories. This area of the site aims to provide as much information for your child/children to guide both them and you through the exam process and any changes that may affect them.

 

If the information you require about exams can’t be found on this website, or you would like more information about something relating to exams, please contact the exams officer Mrs P. Young.

 

Email

exams@de-aston.lincs.sch.uk

 

Phone

01673 840 820 (Direct Line)

 

Practice papers are available from subject teachers. These are useful for practice before your exams.  We highly recommend that you use this resource.

 

Mock exams are internal exams which are marked by the class teacher and provide the teacher and school with valuable information regarding each individual student’s knowledge, highlighting any areas that may require additional work and or revision. The examination papers the students sit are past A-Level or GCSE papers that may have been adapted to suit the work covered in class by that time. Mock Exams in Years 13, 12, 11 are held in exactly the same way as A-Level or GCSE exams with our trained Invigilators overseeing and esuring that the JCQ Awarding Bodies Rules and Regulations are adhered to. This is good practice for all students and gives them the understanding of the expectations and requirements prior to sitting their A-Levels or GCSEs. These mock examinations are particularly important because, in the unfortunate event of illness or other absence in the main exam season, these results will be taken into account when the exam board calculates a grade. It is therefore essential that students revise and take these exams just a seriously as their main external examinations.

 

Year Group Mock Exam Dates Exam Subjects
Year 11 Week commencing 6th November 2017 English, Maths and Science
Year 11 Week commencing 20th November 2017 All subjects (excluding English Maths and Science)
Year 13 Week commencing 20th November 2017 All subjects
Year 9 Week commencing 8th January 2018 All subjects
Year 8 Week commencing 5th February 2018 All subjects
Year 7 Week commencing 23rd April 2018 All subjects
Year 12 Week commencing 4th June 2018 All subjects
Year 10 Week commencing 25th June 2018 All subjects

 

 

A-Level Results Day is Thursday 16th August 2018

Results will be available from the main hall from 8:00am for Year 13 and Year 12, the only entrance into De Aston School will be from Legsby road.

If you are unable to collect your results in person then you have two options:

1. Bring a stamped addressed envelope to the exams office and the results will be posted to you on the day they are released to students. Dependant on the postal service, you may receive these several days later.

2. If you wish to authorise someone to collect on your behalf then please bring a letter to the exams office stating this and including the name of the person who will be collecting (this includes parents!)

Letters/SAE’s must be with the exams office before the end of term.

If you had planned to collect your own results but are unable to do so due to exceptional circumstances, we will be able to release results to someone else only if you are able to send them with a signed letter of authorisation.

 

GCSE Results Day is Thursday 23rd August 2018

Results will be available from the main hall from 8:00am, the only entrance into De Aston School will be from Legsby road.

If you are unable to collect your results in person then you have two options:

1. Bring a stamped addressed envelope to the exams office and the results will be posted to you on the day they are released to students. Dependant on the postal service, you may receive these several days later.

2. If you wish to authorise someone to collect on your behalf then please bring a letter to the exams office stating this and including the name of the person who will be collecting (this includes parents!)

Letters/SAE’s must be with the exams office before the end of term.

If you had planned to collect your own results but are unable to do so due to exceptional circumstances, we will be able to release results to someone else only if you are able to send them with a signed letter of authorisation.

 

Please look at the information in our Candidate Booklet as well which covers detail about procedures, emergencies in an exam room and other useful topics.

When Do Exams Happen?

GCSE exams may have a mix of written exam(s) and non-examination assessment(s).

1. Written Exams

  • Currently there is only one GCSE exam series which takes place in May and June. Exams cannot be rescheduled.
  • There is currently a re-sit opportunity for English and maths GCSEs ONLY in the November for students enrolling at De Aston Sixth Form.
  • There are mock in the Autumn term of Year 11 to help prepare students for their official examinations.

2. GCSE Non-Examination Assessments or NEAs

  • These can take place at any time during your course depending on the exam board/subject/number of non-examination assessments involved etc. Ask your class teacher for more details about timings of these essential assessments because they are integral to your success in your chosen subject.

Information Before Exams

1. Statements of Entry

  • These are sent out in March.
  • You will be asked to sign and return a copy of it to confirm that your final exam entries are correct.

2. Provisional timetable

  • ONLY supplied before the summer exams
  • These tell you what day your exam is on. The times shown are intended as an indication of morning or afternoon only!
  • The times shown may alter so don’t write them on your calendar yet! Wait for your individual timetable.

3. Individual Timetable

  • This is your personalised timetable showing you the dates and finalised times of your exams
  • It also shows you the room you will be in and the desk number that you will be sitting at. This information is sent home via students as a hard copy and also emailed to students and parents electronically (where we have a valid email address).

    Whole school timetable

    This shows you all the exams the school is holding during May and June. It also gives you an indication of which rooms will be used for each exam plus some reminders about important information.

    You will see it displayed around the school.

    REMEMBER – always aim to arrive at least 15 minutes before your exam. This will give you time if your journey is delayed and will also give you time to check the Exams Notice Board for any last minute changes to exam rooms etc.

    Seating Plans/Lists

    These will be on display on the Exams Notice Board.

    Exam Clashes

    Once you are given your provisional timetable you may notice that two or more exams are scheduled to take place on the same day and at the same time. Unfortunately, this does occur occasionally (generally during the summer series) because not all our exams are with the same examining board and it is NOT the school that organises the timings of exams. Arrangements will be made to stagger any clash exams but here are some points to remember:

  • Clash students have to remain under supervision between ALL of their clashed exams papers and cannot communicate with other students outside of the "clash group".
  • You will not be allowed access to your phone during the break between the exams
  • You will be taken to break/lunch with an invigilator.
  • There will be access to toilets during the supervised break.
  • The staggered times of any clash exams will become apparent once you are given your personalised exam timetable.

Your Legal Name and Candidate ID Number

You are entered for your exams using your legal name. This is because your exam certificates are legal documents and can only be issued in the name which is legally yours at the time you sit your exams. Potential employers or Colleges may ask to see, not only your exam certificates, but also your birth certificate or passport to prove that the qualifications are yours and not anyone else’s. You can only have your preferred surname on your exams records if you have changed your name by Deed Poll and you supply a certified copy of that Deed to the school before your exam entries are made.

ALWAYS put your legal name on your exam answer booklets/papers. The candidate ID number identifies you to the exam board. It is unique to you within the school. Ensure it is recorded on ALL answer booklets/scripts/controlled assessments. Make sure you record and use it accurately.

 


Certificates will be available for collection by mid-November, please check the school website for the exact date nearer the time or ring to confirm.

 

The Joint Council for Qualifications (JCQ) is an umbrella body formed by the Exam Boards (alsosometimes called Awarding Bodies) to oversee the administration of exams and it is JCQ whocreate, and monitor the implementation of, the exam rules and regulations. The school mustadhere to those rules and regulations and is regularly inspected by JCQ.

For more details please visit the JCQ website.

A basic summary of the most important rules and regulations is given below.

ID Cards

Every student must be clearly identifiable by the exam invigilators. The school provides studentswith ID cards for this purpose. The cards are placed on their exam desks for every examination.

Invigilators

The school employs Invigilators to conduct the examinations. Students are expected to behave in a respectful manner towards all Invigilators and follow their instructions at all times.

  • Invigilators are in the exam rooms to supervise the conduct of the examination.
• They will distribute and collect the exam papers &bullThey will tell candidates when to start and finish the exam
  • They will hand out extra writing paper if required and deal with any problems that occur during the exam; for example if a candidate is feeling ill.
  • Please note that Invigilators cannot discuss the exam paper with students or explain the questions.
  • Invigilators cannot read any part of the questions to students (unless a prior application has been made to the exam board for this type of support).

Mobile Phones/Any Internet Enabled Device/Electronic Storage Devices

Mobiles phones and all types of electronic storage devices, including smart watches, are not permitted in an exam room. They must be switched off and then handed in, with storage bags provided, as instructed by the Invigilators. Disqualification from the paper you are sitting is almost certain to result from any infringement of this regulation even if the phone or storage device is switched off/is disconnected and it hasn't been used.

Conduct in the exam room

  • No doodling on exam desks. This is vandalism.
  • No graffiti or offensive comments on exam papers. This is malpractice – the exam paper can be disqualified.
  • Listen carefully to instructions and notices read out by the Invigilators
  • Read all instructions carefully and number answers clearly.
  • Stay in the exam room for the duration of the exam.
  • Disruptive behaviour won't be tolerated.
  • Check over answers/make sure all details are correct.
  • Papers will be collected before you leave the room.
  • Question papers, answer booklets and additional paper must NOT be taken from the exam room.
  • Remain seated in silence until told to leave the exam room.
  • Leave the exam room in silence.
  • Show consideration for other candidates who may still be working.

Malpractice

In addition to the infringements mentioned above other forms of malpractice can include plagiarism, submitting offensive words or drawings on an exam paper and having any kind of revision note about your person e.g. in a pocket or written on your hand. The school is required to report any such incidents to JCQ and disqualification from that exam is almost certain to result.

For further details about malpractice please visit the JCQ website.

De Aston School has a duty to ensure that students' work is marked fairly and also to ensure that is produced in a fair and appropriate manner. With this in mind there is an "Internal Assessment Appeals Policy" and a policy regarding "Disciplinary Procedures for Academic Misconduct".

Bags

  • All bags must be left near the entrance, not causing obstruction, of the main exam hall or other room unless otherwise instructed by a member of staff or an invigilator.
  • In an access arrangement room, bags and coats should be left where the Invigilator instructs you (normally at the front of the room).

Talking is NOT permitted as soon as you enter the exam room

  • You are under “exam conditions” from the moment you enter an exam room right up until you leave the room at the end of the exam.
  • If an exam is stopped for ANY reason part way through there must be NO communication between candidates.
  • If an emergency necessitates an evacuation you remain under “exam conditions” throughout. Talking is a reportable breach of exam regulations.

Emergency Evacuation Procedures

    • If the fire alarm sounds during an exam the Invigilators will tell you what to do.
    • Don't panic.
    • If you have to evacuate the room you will be asked to leave in silence and in the order in which you are sitting.
    • If you are doing an onscreen test you will be instructed to SAVE your work before leaving your workstation.
    • Leave everything on your desk.
    • You will be escorted to a designated assembly point. This is NOT the normal assembly areas because you will not be permitted to meet up with students who are not taking the exam.
    • Follow the Invigilators instructions at all times.
    • You must not attempt to communicate with anyone else during the evacuation.
    • When you return to the exam room do not start writing until the Invigilator instructs you.
    • You will be allowed the full working time for the exam and a report will be sent to the awarding body detailing the incident.
    • If candidates talk during an evacuation, then they risk disqualification of their own paper and the paper of any student with whom they communicate.